Facilities Office Assistant (Utilities)
Do you enjoy spreadsheets and working in Excel? Does filing, data entry and researching details accurately bring you joy? Then join the office staff in Facility and Project Management! This is a professional job in a fun atmosphere which will provide you with valuable skills, experience, and responsibility that will look great on your resume and make you stand out to future employers.
School Year: 5-15 hours per week (based on your availability & class schedule)
Position continues in Summer 2022 (part time or full time, based on your availability)
Office Assistant positions are available on a continuing basis until graduation.
Hourly wage: $16.69 / hour
APPLY NOW - JOB POSTING WILL REMAIN OPEN UNTIL FILLED.
Your role is vital to our success! You will provide support to the Facilities Office Manager, and the Assistant Vice President for Facility and Project Management. You will assist with a variety of administrative duties and payment responsibilities.
General Duties:
- Assist with detailed tracking of SPU’s utility usage and payments in Excel.
- Prepare payment requests and ensure invoices are paid accurately and on time.
- Organization, filing, and follow up on projects as assigned.
- Create/maintain Excel spreadsheets and maintain various office/budget records.
- Provide front desk office support to Facility Management staff, greet and assist vendors/customers.
- Assist in maintaining a neat and tidy office, conference room, and kitchen area.
- Assist in preparing for meetings in the office as needed.
- Copy, scan, and distribute documents.
- Courier items daily to/from various locations on campus. (mailing, finance, VP office)
Qualifications:
- Must work a consistent schedule Monday-Friday, designed around your class schedule each quarter during the school year.
- Must be available to work at least part time during summer.
- Must be a professional, organized, self-motivated, flexible, reliable, punctual, extremely accurate, detail-oriented individual.
- Must be able to take direction easily, multi-task effectively, work in a team environment as well as independently.
- Proficiency with Microsoft Office suite including Word, Excel, and Outlook.
- Overall computer experience/skills preferred.
- Valid driver’s license (preferred but not required)
HOW TO APPLY:
Complete application attached to this job posting. Upload your completed Facilities application, unofficial transcript, resume, and cover letter to Handshake. Email your writing sample to julia@spu.edu
Writing Sample Instructions: Choose two scenarios below and write your response for each.
- Email to a utility company checking on the status of a refund check for a closed and overcharged account.
- Business memo stating that this year's annual contract is attached.
- What you would say in a voicemail message to a consultant who has not been reachable via email to schedule an appointment.
** Failure to follow all directions in the application submission process will result in automatic disqualification.