Human Resources Office Assistant
General Summary: Office support for the HR department, assists the HR staff with daily tasks and special projects.
Duties and Responsibilities:
- Maintains front desk when Office Assistant is absent (greet visitors, answers phones, direct calls and questions to appropriate staff members, assist walk-ins, open and sort mail).
- Make daily campus inter-office deliveries, copying, shredding, scanning and faxing .projects.
- Maintains inventory for office and kitchen supplies.
- Sorts and maintains I-9 for active and termed employees.
- Assists in preparing orientation packets and conference room for new employee orientation.
- Scans leave of absence files for terminated employees.
- Creates and maintains packets for retirement, maternity leave, etc.
- Audits Cobra bill on monthly basis.
- Processes Unemployment Quarterly Tax Review. Assist with special events as needed (i.e. Retirement Readiness Seminar, Benefits Fair, retirement plan audit, etc.).
- Assists in creating monthly performance evaluations and tracks completions.
- Creates new employee files and track employee training completions and other new hire items.
- Enters Background Checks and other training completions into Banner.
- Assists Senior Data Specialist with copying and delivering processed payroll forms (PAFs) to departments.
- Processes adjunct and overload contracts for current employees.
- Completes daily and occasional project filing, process files for terminated employees and maintain current records purge process and update scanning index monthly..
- Other office duties/projects as assigned.
General Qualifications:
- Proficient with Microsoft Office products such as Outlook, Word, and Excel.
- Previous office/customer service experience preferred.
- Attention to detail, familiarity with computer spreadsheets and word processing software.
- Gracious spirit exhibited towards all employees, enthusiastic commitment to mission of SPU.
- Knowledge of/experience with SPU’s BANNER information system a plus.
- Preference given to applicants who are able to work part time during summer and breaks during the school year.
- Ideal start date for position, week of June 10 or June 17, 2019.