Housing Intern, Visits and Events

Goals and Purposes

The primary function of every intern position on the visit and events team is to provide vital support to the Admissions Office Visit Program and give prospective students and their families a high quality visit to Seattle Pacific University. Interns are a crucial part of the admissions recruitment effort and provide much needed help for conducting a successful campus visit program. In the broadest sense, interns help introduce visiting students to the benefits of a Christian higher education, from a student’s perspective by helping to coordinate their visit and ensure that they have a great experience.

Requirements

• Must be available from 3-7pm, on select Thursdays, to manage overnight event check-in.
• Should have completed their freshman year by the time the internship begins.
• Should have a minimum cumulative GPA of 2.80, and maintain that GPA throughout their term as an intern.

Responsibilities

• The main responsibility of this position is to recruit and motivate volunteers willing to house prospective students for overnight visits.This intern will be responsible for coordinating every detail of a students’ overnight visit, from beginning to end, and making sure they have a great overnight experience. The busiest times of the year are during the Preview weeks (October, November, February, March and April) when between 150-350 visiting students need hosts. 

• All visit interns are expected to provide courteous and competent service to all visiting students and parents. Our visitors are our top priority and their needs will be accommodated by the Undergraduate Admissions Visit Team. Telephone, email and personal dialogue should be professional at all times. Every effort should be made to cater to the needs of the visitor.

•  All visit interns are to help with scheduling and arranging campus visits for students and their parents in a timely fashion. This requires a careful review and understanding of the daily commitments of admissions staff and other services or people needed by the visitor. It will be the responsibility of the Visit staff and interns as to how this is accomplished and reported. An ability to communicate effectively and in a timely manner is required.

•  All visit interns are to be clearly informed of the current messages that are being expressed by the Undergraduate Admissions Office on behalf of SPU. Interns shall also familiarize themselves with the various publications and information brochures that are presented to prospective students.

•  All visit interns will help implement Admissions events (i.e. Previews, SPU Fridays, Receptions, etc.) as directed by individual job descriptions.

•  All visit interns are expected to work under the direction of the Assistant Director for Visits & Events as well as the two Visits and Events Coordinators, and sometimes work in conjunction with our Welcome Team and/or Freshman Calling Team. Interns are also expected to:

• Be present ahead of the school year in the fall. (Usually means returning to campus up to one week prior to the beginning of the year.)
• Assist with all aspects of the Visit Program. Although each intern should be an “expert” in their own area, they are expected to assist the team as a whole, and provide support where it is needed. For example, if the Housing Intern is having a slow week, he or she should be willing to help with the duties of other interns.
• Be ready to work many hours during the weeks of Admissions events.
• Assist with the planning and execution of visit events. The interns will be made aware of event dates in advance, and will be expected to be “on-duty” on those days.
• Maintain pre-set office hours weekly, and keep work calendar updated.
• Hold a current driver’s license and be trained to drive an SPU vehicle.