Office Assistant
Do you want office work experience so you can get a job after graduation? Do you enjoy spreadsheets and working in Excel? Then join the staff in Facility and Project Management! This is a professional job in a fun atmosphere which will provide you with valuable skills and office work experience that will look great on your resume and make you stand out to future employers.
Part-time position (12-15 hours/week) during school, and (20-40 hours/week) during Summer, Winter, and Spring breaks. Available on a continuing basis until your graduation
Hourly wage: $15.45/hour (and up)
As an Office Assistant, your role is vital to our success. You will assist and provide support to the Business Manager as well as the Assistant VP for Facility Management. You will assist with a variety of administrative duties and payment/budget responsibilities.
General Duties:
* Prepare payment requests and ensure invoices are paid accurately and on time.
* Organization, filing, and follow up on projects as assigned.
* Create/maintain Excel spreadsheets and maintain various office/budget records.
* Provide front desk office support to Facility Management staff, greet and assist vendors/customers.
* Assist in maintaining a neat and tidy office, conference room, and kitchen area.
* Assist in preparing for meetings in the office as needed.
* Draft, copy, scan, and distribute documents.
* Courier items daily to/from various locations on campus and occasionally off-campus.
* 12-15 hours during the school year, and 20-40 hours during Winter & Spring breaks and the summer.
Qualifications:
*Work a consistent schedule Monday-Friday, designed around your class schedule each quarter during the school year.
* Must be available to work in the summer.
* Must be a professional, self-motivated, flexible, reliable, punctual, extremely accurate, detail-oriented individual.
* Must be able to take direction easily, multi-task effectively, work in a team environment as well as independently.
* Proficiency with Microsoft Office suite including Word, Excel, and Outlook.
* Overall computer experience/skills preferred.
* Valid driver’s license (preferred but not required)
(Business/Finance/Accounting students encouraged to apply).
How to apply:
Application available online http://spu.edu/depts/facman/staff/student-employment.asp as well as attached to this job posting.
Email your completed application, resume, cover letter, and writing sample to apaul14@spu.edu
**Failure to follow all directions in the application submission process will result in automatic disqualification.
Writing Sample Instructions: Choose a scenario below and write your response for it.
* Business memo stating that this year's annual contract is attached.
* What you would say in a voicemail message to a consultant who has not been reachable via email to schedule an appointment.