Office Assistant - Facilities (Office Manager) INTERNSHIP CREDIT OPTIONAL
Do you enjoy spreadsheets and working in Excel? Do you want office work experience so you can get a job after graduation? Then join the staff in Facility and Project Management! This is a professional job in a fun atmosphere which will provide you with valuable skills and experience that will look great on your resume and make you stand out to future employers.
Part-time position (12-15 hours/week) during school, and (20-40 hours/week) during Winter & Spring breaks and the summer. Position available on a continuing basis until graduation.
Hourly wage: $15.45 / hour (and up)
As an Office Assistant, your role is vital to our success. You will assist and provide support to the Office Manager as well as the Assistant Vice President for Facility and Project Management. You will assist with a variety of administrative duties and payment/budget responsibilities.
General Duties:
- Assist with detailed tracking of
SPU’s utility usage and payments in Excel.
- Prepare payment requests and ensure
invoices are paid accurately and on time.
- Organization, filing, and follow up
on projects as assigned.
- Create/maintain Excel spreadsheets
and maintain various office/budget records.
- Provide front desk office support to
Facility Management staff, greet and assist vendors/customers.
- Assist in maintaining a neat and
tidy office, conference room, and kitchen area.
- Assist in preparing for meetings in
the office as needed.
- Draft, copy, scan, and distribute
documents.
- Courier items daily to/from various
locations on campus and occasionally off-campus.
- Must work a consistent schedule
Monday-Friday, designed around your class schedule each quarter during the
school year.
- Must be available to work in the
summer.
- Must be a professional, self-motivated,
flexible, reliable, punctual, extremely accurate, detail-oriented individual.
- Must be able to take direction
easily, multi-task effectively, work in a team environment as well as
independently.
- Proficiency with Microsoft Office suite including Word, Excel, and Outlook.
- Overall computer experience/skills
preferred.
- Valid driver’s license (preferred but not required)
(Business/Finance/Accounting students encouraged to apply).
HOW TO APPLY:
Application available online http://spu.edu/depts/facman/staff/student-employment.asp as well as attached to this job posting.
Email your completed application, resume, cover letter, unofficial transcript, and writing sample to julia@spu.edu
Writing
Sample Instructions: Choose a scenario below and write your
response for it.
- Email to a utility company checking
on the status of a refund check for a closed and overcharged account.
- Business memo stating that this
year's annual contract is attached.
- What you would say in a voicemail
message to a consultant who has not been reachable via email to schedule an
appointment.
** Failure to follow all directions in the application submission process will result in automatic disqualification.
** Do not submit an old homework
assignment as your writing sample.